Secondment Opportunity : Band 5 Executive Assistant – People and Organisational Development Directorate, Herefordshire & Worcestershire Health & Care Trust

Secondment Opportunity : Band 5 Executive Assistant – People and Organisational Development Directorate, Herefordshire & Worcestershire Health & Care Trust

Reference: HW-1443

The People and Organisational Development Directorate are looking for expressions of interest (EOI)  to appoint a Band 5 Executive Assistant ( JD attached ) to support the Director of People and Organisational Development in her day to day Trust portfolio responsibilities alongside her ICS Great Place to Work thematic group core deliverables in line with the NHS people plan.

This will be a full time secondment , fixed term contract until August 2022.

 Key outputs for the role will be –

• To act as the first point of contact for Director of People and Organisational Development.  
• To undertake general office duties i.e. typing, data processing, filing and photocopying as deemed appropriate in line with Trust Policies and Procedures.
• Extensive co-ordination of electronic diaries.
• To arrange events, confirm appointments and meetings as required, making appropriate arrangements (hospitality, booking venues, equipment, travel, accommodation etc.).
• Provide secretarial service to meetings including preparation and distribution of agendas and papers, taking minutes.
• To answer / deal with queries, and pass them on to the relevant member of staff in an appropriate and timely manner.
• Establish and maintain effective office systems to initiate and maintain records and generate information as required.
• To co-ordinate the appraisal process for the department.
• To oversee the effective running of the department, including the processing of routine workforce information.
• To undertake small scale project work in support of (specific to role). 

Attached is the advertisement, application form along with the full job description

Please circulate widely and the deadline for EOI is 27^th January 2022.

 For any queries relating to this role please contact Elaine Clough, Director of People and OD – elaine.clough1@nhs.net